Important Questions & Answers on Articulation (Part 2)
Ready to level up your articulation skills? We are back with part 2 of our Important Questions and Answers on Articulation. In Part 1, we have covered the fundamental questions related to articulation, corporate presentation, documentation as well as communication in corporate scenarios. Now, we're diving deeper into little more advanced questions to enhance your professional presence, influence stakeholders, and confidently deliver complex presentations. Whether you're leading a team, pitching a new idea, or simply aiming to improve your everyday interactions, this guide will equip you with the articulation skills to thrive in the corporate world.
Stay tuned for more!
1. A well articulated message is:
b) Coherent & concise
c) Contains Jargon words
d) Easy to understand
Answer: b) , d)
Explanation:
A well articulated message conveys the necessary information in a brief manner without unnecessary details that is, it contains to the point information. The message is constructed logically, with points connecting to each other. At last the well articulated message is easy to understand.
2. A document is agile when it:
b) Meets the information needs of the intended audience
c) Contains just enough information to fulfill its purpose
d) Captures information that is not really obvious based on software, such as rationale, usage procedures, or operational procedures
Answer: b) , c) , d)
Explanation:
Agile documentation is known to avoid excessive information in the documents that can become outdated or irrelevant over time. To call a document as a agile document it should give the right amount of information at the right time. Just enough amount of information keeps the document clear, concise, and to the point. At the same time the document should contain important information like necessary processes and usage procedures.
3. Consistent messaging across multiple posts and multiple social media platforms is important as it helps;
b) Establish your personal and your company's brand image
c) It will make you viral on social media
d) Establish that you take the medium of communication and your messaging seriously
Answer: a) , c) , d)
Explanation:
Social Media is new medium of interaction as more and more people started using it. Being active on social media with posts, user interactions like messages can help in delivering information about your product and services to the audience. Which in turn helps to create a brand image.
4. Use the document of understanding to record your customer expectations about
b) Delivery timelines
c) Template to be used
d) The document set to be delivered
Answer: b) , c) , d)
Explanation:
The primary content of Document of Understanding (DOU) is scope and objectives of a project. The objective of this document is to create same understanding between the customer and the service provider. This document contains data about documents to be delivered, templates to use for the documents and delivery timelines for the same.
5. When developing documentation required for agile project, authors must:
b) Use the best template available over internet
c) Obtain customer sign-off on the document requirements and the template
d) use a template to develop documents or document information in the tools used by the project
Answer: a) , c) , d)
Explanation:
The documentation in agile project is required to be clear, concise and contains just enough information. It should contain expected information so one should record the customer requirements and develop the document according to it. Getting a customer sign off ensures, they are satisfied with documentation, and lastly it is recommended to document the info at the right place in a approved format by clients.
6. When planning presentation, the first step is to
b) Elevate the audience and identify their needs
c) Create a outline of the presentation
d) Brainstorm with team members for content requirements
Answer: b) Elevate the audience and identify their needs
Explanation:
To create a presentation that caters to complete needs of audience one need to understand the audience. Understanding your audience involves knowing their level of knowledge, interests, and expectations. This allows us to craft the presentation content and deliver it effectively, ensuring it is well received by the audience.
7. Reporting Status periodically helps to:
b) Ensure all stakeholders are always in the same page
c) Periodic status reporting is not mandatory in agile projects
d) Provide a clear view into work accomplished and planned
Answer: a) , b) , d)
Explanation:
In periodic status reports it is expected to share updates on project progress, challenges, and upcoming plans creating a time capsule of the project work. It ensures everyone informed and aligned to the relevant updates which reduces the risk of misunderstandings and miscommunications. It also helps to understand amount of work done as per the expected outcome.
8. You are required to work on Release Notes for enhancements to the KEI application. Three key functionalities, which are part of the current sprint, are not yet completely developed. If you wait until these are developed and tested, you may not have sufficient time for content development and review. Which of the following approaches will you adopt?
b) Insert placeholders in your document for content that will be updated later. This will help the authors and reviewers to ensure that this content is included later.
c) Suggest that the functionality be moved to the next sprint as key functionalities are pending.
d) Create a draft based on the user stories, which will be revisited and updated after the functionalities are implemented, before the document is released.
Answer: b) , d)
Explanation:
As per the situation one can develop the document with available information and keep the placeholder for the information yet to be available, this will insure some progress in the document creation and will not cause in the last hour.
9. To arrive quickly and safely at your documentation delivery destination:
b) Ensure that your documentation is reviewed and all feedbacks is implemented
c) Understand the customer expectation about the documentation that you need to delivery
d) Take a inspiration from internet documents or other projects projects documentation
Answer: a) , b) , c)
Explanation:
In a project scenarios we often need to create documentation, seeking expert help can help in crafting first time right documents saving time and effort. Reviewing the documents from seniors, experts will help us understand flaws, gaps in it which can be improved. Understanding the customer expectations is essential as document creator can craft a relevant document.
10. _______ and _______ are graphic visual representations of specific information or data, which enable quick understanding.
b) Infographics
c) Charts
d) None of the above
Answer: a) , b)
Explanation:
Visual designs and Infographics belongs to a graphics category which can be used in presentations to display complex information quickly and clearly. It contains creative text, images to make the data more engaging which will ensure it is well received by the audience.
11. All the points to be presented should be listed out in great detail in the power point slides, so that it is:
i) easy for the presenter to remember the points
ii) easy for the listeners to have the points available for reading.
b) False
Answer: b) False
Explanation:
As per the standard guidelines one should refrain from writing the long paragraphs on the presentation slides. There should be minimal text content on the slides because it causes distraction and can overwhelm the audience with too much of information. Instead presentation slides needs to contain Key Points listed as text and to be created visuals images to improve the engagement of audience.
12. When making presentations to clients (multiple correct answers):
b) One can use other techniques like story telling/multimedia resources.
c) One has to expect delays in the schedule as it is impossible to stay on time.
d) One can use conduct online surveys/polls to gauge the needs of the clients and keep them engaged.
Answer: b) , d)
Explanation:
One can make their presentation more engaging and memorable for clients using storytelling, visuals and multimedia elements. Also the interactive elements like surveys and polls can help you understand your audience better, tailor your content to their needs, and keep the audience involved throughout the presentation.
13. Knowing the audience and their information needs helps you to:
b) Helps to include their names in presentation
c) Create content that is relevant and meaningful for your audience
d) It will not help at all as we cannot determine which things our audience like
Answer: a) , c)
Explanation:
Audience engagement can be achieved by using the content that they like, visuals, infographics text formats, fonts etc. A presentation can be more engaging and impactful if a presenter addresses audience questions, concerns, and interests. Knowing more about audience, their interests, and expectations allows you to create a content that audience can understand and well receive.
14. Nupur is making a presentation to her unit's leadership. She is ready with her presentation, her data points and her story. Just before her virtual meeting is about to begin, her WIFI stops working, and her call gets disconnected. She is unable to connect until after 15 minutes of her allotted slot. What steps can Nupur take for such important calls in the future?
b) All of the options
c) She can narrate the story while the slide deck can be projected by other members of her team.
d) Prepare a short summary of the story that includes the important data points. This will come in handy if she gets less time to present.
Answer: d) Prepare a short summary of the story that includes the important data points. This will come in handy if she gets less time to present.
Explanation:
It is recommended to keep plan B ready, in case of unfortunate events, they say hope for the best but prepare for the worst. Keeping a short summary ready for the presentation is a best option listed among the above as per the situation.
15. When showcasing value addition in a status report:
b) Provide measurable facts and metrics to showcase the benefit to the customer
c) Map the key features of your solution to the customer's requirements/challenge
d) All of the options
Answer: d) All of the options
Explanation:
Specifying the initiatives taken can demonstrate the tangible impact of your work on the project. The use of quantifiable data adds credibility to your claims of value addition in terms of key performance indicators. Mapping the key features highlights the changes you've made and how they have led to improvements.
As we conclude Part 2 of "Important Questions and Answers on Articulation," I hope you feel inspired to embrace the power of articulation, effective communication and other skills. By consciously refining your articulation skills, you can build stronger relationships, drive results, and ultimately achieve greater success in the workplace. Stay tuned for future installments of this series as we delve into even more specialized and scenario based question answer content to provide you with actionable tips to continue your communication journey.
Articulation Q&A part 1 Articulation Q&A part 3
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